Nursery management software in Dubai: what early childhood centres need

How are nurseries regulated in Dubai?

Early childhood centres in Dubai are governed by Executive Council Resolution No. (35) of 2020, as amended in 2023. Under it, KHDA issues the permit that lets a centre operate, separate from the trade licence, and approves care and education fees and any changes to them. KHDA also handles approvals such as curriculum changes, manager changes, expansion, and relocation through its early childhood services.

Requirements change, so confirm the current rules with KHDA before you rely on any detail here.

What should nursery management software do?

Enquiries and enrolment

Enquiries, tours, applications, offers, deposits, and enrolment, with waiting lists by age group.

Attendance and safe pickup

Check-in and check-out, pickup authorisation for named adults, visitor logs, and emergency contacts.

Child records

Guardians, health and allergy notes, documents, and consent.

Fees

KHDA-approved fee plans by session or term, sibling discounts, online payment, receipts, and reminders.

Parent communication

Notices, photos and updates through a parent app, with push, SMS, and email.

Staff

Staff records, attendance, shifts, and payroll.

Reports

Occupancy by room and age group, fee collection, and attendance trends.

How do you choose nursery software in Dubai?

1. Test pickup. Add an authorised adult, then try to check a child out with someone not on the list.
2. Load your approved fees. Set up your KHDA-approved fee plan with a sibling discount and issue an invoice.
3. Use the parent app. Send a notice and a photo, and pay a fee as a parent.
4. Check bilingual needs. Arabic and English for families and documents if you need them.
5. Check data handling. How child data, photos, and health notes are protected under UAE data protection law.
6. Plan for growth. If you plan a second branch, ask to see multi-branch reporting.

Can nursery software also feed into a school?

For school groups that run a nursery, using the same platform means each child moves from nursery to FS or KG with records, guardians, and fee history intact. Admissions teams also see which nursery families intend to stay. See school management system UAE.

Hudace SchoolOS for nurseries in Dubai

Hudace SchoolOS covers the core of nursery operations: Admissions from enquiry to enrolment, attendance and child records in Student Information, fees and payroll in Finance, and pickup authorisation, visitor logs, emergency contacts, notifications, and the parent app in Core School, with multi-campus reporting for nursery groups. Book a demo below to see a full day at your centre, from check-in to pickup.