Hudace guide
Demos show what a product does well. An RFP makes every vendor answer what your school actually needs.
Cover the school, current systems, modules needed, data protection, migration, training, support, pricing model and how answers are scored.
For example: the bursar sends a fee reminder to every parent with a balance over 30 days, in two clicks.
Ask to see a family with three children, a sibling discount and a mid-term transport change, including the parent statement.
Schools hold sensitive data on children. Ask about hosting region, who at the vendor can access records, and breach reporting.
Set weighted criteria before any vendor presents, so trustees can see why one response scored higher than another.
A school ERP RFP makes every vendor answer the same questions. What to include, which demos to ask for, and how to score responses fairly.
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